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Microsoft Teams is a tool that is allows for text, voice, video, and screen/document sharing. It is available to current North Park students, faculty, and staff.
It is available via web browser, applications for Windows or Apple, or mobile apps for iOS and Android.
Users should be able to log in with their current North Park credentials.
Table of Contents
Installation and Login
Install the Teams Application on a Computer
Click the button for Download Teams
Follow the prompts on your computer to complete the installation
Install the Teams Application on a Mobile Device
Login Using a Browser
Log in to Teams using a North Park email address and current password.
Microsoft offers robust Teams training here:
Microsoft Teams - Short Video Training
Microsoft Teams – Video Training (YouTube)
Microsoft Teams – Instructor-led Training
Join a Microsoft Teams Meeting
Meetings in Teams include audio, video, and sharing. And because they're online, you'll always have a meeting space.
Teams meetings are a great way to come together with your colleagues both inside and outside of your organization. You don’t need to be a member of an organization (or even have a Teams account!) to join a Teams meeting.
Joining a meeting in Teams is usually as easy as clicking the supplied link. Meetings can be joined from the web or from clients on Windows, Mac, iOS, or Android. Training videos and detailed instructions are available from Microsoft below:
Schedule Teams Meetings from Outlook
Microsoft Outlook includes a Microsoft Teams Meetings add-in which lets you create new Teams meetings directly from Outlook. It also lets people view, accept, or join meetings directly from Outlook or Teams.
Schedule a New Teams Meeting
Open Outlook and switch to the calendar view.
Click New Teams Meeting at the top of the view.
Add Teams Meeting to an Existing Meeting
Open the meeting
Click the Teams Meeting button to add online meeting info.
Teams meetings allow for voice, video, and screen or document sharing via a Teams Application or the web. This is true even if all participants do not have a North Park account.
Below is a sample of the information that will be added to the meeting. Note that the phone number and conference ID will be added only if the meeting organizer has an Audio Conferencing license.
Audio Conferencing License
If at least one participant is unable to use an app or the web, then an Audio Conferencing Phone number may be an option. The meeting organizer needs to have a special Audio Conferencing license.
If you have an Audio Conferencing license, a phone number and conference ID will also be added to the meeting, but this is not necessary if invitees have the Teams client or a browser.
Please contact the IT Support Services to request an Audio Conferencing license if necessary. Audio conferencing licenses incur an additional cost.
With an Audio Conferencing license, a phone number and conference ID will also be added to the invitation when you schedule a Teams meeting. Note that the Conference ID is unique to each scheduled meeting.
When scheduling a Microsoft Teams meeting with an Audio Conferencing option, it is also possible to use the conference phone line without the online meeting.
If the host of the meeting (the person with the Audio Conferencing license who scheduled the meeting) will be joining solely via the phone, then they must use their personal PIN (sent via email when the license was first assigned) to initiate the meeting.
If participants join the meeting prior to the host, they will not be admitted to the meeting until the Host has joined. Separate tones will play as notification when participants join or leave the meeting.
In Microsoft Teams, users can record their Teams meetings and group calls to capture audio, video, and screen sharing activity. The recording happens in the cloud and is saved to Microsoft Stream, so users can share it securely across their organization. As of now, these recordings will be retained indefinitely. You can download the originally uploaded video if you uploaded the video file or you are an owner of the video.
Once the Teams meeting is completed, to view or download your recording, you can do the following:
From Microsoft O365 home page, select the Stream application
From the main Stream page, you can click on Discover to search for your video. Click on the video you wish to view or download
To download the video, you can click on the ellipses and then select 'Download video'. You will only see this option for videos that you have permission for.
You can also download the video from the update video details screen if you are designated as an Owner of a video. On this screen you can also set permissions on who can view this video. IT is hoping that people will NOT select the ‘Allow everyone in the organization to view this video’ unless it is an organization-wide video. You can assign permissions to a Microsoft Group/Teams or to specific people.
Any person or group added under Shared with for a video's permissions will automatically be granted view permission to your video.
By checking the box in the Owners column you will be making the viewer also an owner of the video.
Owners of a video get the following abilities:
Edit video settings
Add video to other groups and channels
Customize the Background
Microsoft recently updated Teams to support replacing the user's background during a Teams video conference.
During a video chat, select the three dots (advanced features icon)
Choose "Show background effects"
Select the background effect that you want to use and choose "Apply"
The first option is to remove the background effect
The second option is to blur the background
The other options are different backgrounds
Microsoft allows users to upload customized backgrounds to use during video conferences.
To upload a custom image via the Teams desktop client, access the Apply background effects option in a meeting and click Add New.
If you want to remove an image, simply hover over the image you want to remove and click the trash can.Image Removed
Teams in Canvas
COE has a resource for using Microsoft Teams in Canvas. Contact COE with questions about this integration.