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Creating an Ad Hoc Capture

Ad hoc captures are impromptu recordings, generated by telling the capture appliance to begin recording immediately, to capture the teaching opportunity.

Echo360 provides a Start Capture button for instructors, allowing them to initiate an ad hoc capture via the Echo360 UI.

To generate an ad hoc capture:

  1. Log into Echo 360 as an instructor, and click START CAPTURE from the main menu bar.
  2. In the  Start a new capture dialog box, select the room and the duration for the capture.
  3. The room selection may pre-populate the Inputs and Quality fields. Change these if appropriate or select them if they are not set for you based on the room.
  4. If appropriate, select a Section for this capture. If a section is selected, the ad hoc capture will appear in your library and be automatically published to the section.
  5. If you do not select a section, you will need to manually publish the capture from your library to the section(s) whose students you want to view the capture. Alternately you may be able to post a public link to the capture for students to view.
  6. When finished, click Start. Recording should begin within a couple minutes. The capture appliance should indicate when recording has begun.

The capture will continue for the duration you set, OR until the next scheduled capture for that room/device is set to begin. If you attempt to set the duration of your ad hoc capture beyond the start time of the next scheduled capture, you will receive a warning notifying you of the conflict. You are given the option of generating the ad hoc capture for the truncated duration instead, or cancelling and selecting a different room.

Additional things to know about ad hoc captures

Generating an ad hoc capture via the Echo 360 website is quite easy, but there are additional options and tricks you should know, to take full advantage of the functionality.

Ad hoc captures can be streamed Live

While you can live stream your ad hoc capture, keep in mind that Live streamed captures are designed for students not currently present in the room. You will need to somehow notify remote students that there is an ad hoc live stream to watch. For this reason, we expect instructors to more typically generate non-live ad hoc captures.

In addition, (and somewhat logically) students in the classroom where you are running the capture should not try to connect to the Live stream, as network and bandwidth limitations may interfere with viewing performance. They can, however, open the classroom without showing the live stream, to participate in Q&A discussions or to take notes.

Otherwise, the same limitations apply to instructor-generated live captures as they do to admin-generated live captures. Those are:

  • The room you select must contain a capture appliance that supports Live streaming. The only appliance that does not support live streaming is a CCAP installation on Windows 7.
  • You MUST select a section for the capture; the Live stream toggle is disabled until both a section and a room are selected.
  • You will need to allow 5 minutes for the Live stream to begin. This is to accommodate the necessary server configuration and allocation of the ports required to stream the capture live to students.

Ad hoc captures appear in your library

Regardless of whether you select a section to publish the capture to or not, the capture, once completed, will appear in your library. From there you can publish the capture to one or more sections, or generate a public link to post for viewing.

Because you generated the capture, you are the owner of the capture and can control it as you can any other kind of library content.

Selecting a section will auto-publish the capture to the section

If you select a section for your ad hoc capture, a class is automatically created to hold the capture and will contain the capture for student viewing once completed. You can set the availability for the capture if you need to limit when it can be viewed, but the class is automatically created in the section and the capture is auto-published there when complete.

Ad hoc captures cannot interfere with scheduled captures

As stated in the procedure above, the ad hoc capture cannot interfere with a scheduled capture currently slated for the same room/device. If you attempt to run an ad hoc capture whose duration will conflict with a scheduled capture, you will receive a warning message. You will be given the opportunity to run the ad hoc capture for the available time, however, if this meets your needs. Otherwise you will need to run the ad hoc capture in a different room or using a different capture appliance.

Ad hoc captures cannot have a duration beyond four hours

All captures, scheduled or ad hoc, are limited to a maximum duration of four hours.

Ad hoc captures can be renamed

  1. In your echo 360 dashboard, click my content
  2. Click the video that you want to change
  3. On the video page, click edit
  4. In the window that opens in the page, edit the name of the video
  5. Click save

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