New Part-Time Employees

The Human Resources department extends a warm welcome to you as a new employee of North Park University.  We are dedicated to providing you with quality service and professional standards.  As a new employee, we will guide you in navigating the benefits and services offered by our institution. The following details important information for part-time employees. Please take a few moments and read through the summary and corresponding attachments.

Please submit paperwork via email to your respective HR Business Partner listed below: 

Faculty: Melinda L. Peterson, HR Business Partner: Faculty Operations / HRIS Systems

mpeterson@northpark.edu. 

Staff/Benefits: Ralitza Kourteva, HR Business Partner: Staff Operations / Benefits Administration

rkourteva@northpark.edu. 

For general questions, please email humanresources@northpark.edu or call/fax 773-244-5275/773-634-4058. 

STEP 1: 

EMPLOYMENT FORMS: Please digitally fill out all of the required forms in Step 1 and email them to your respective HR Business Partner as soon as possible (listed above). You will not receive a paycheck and computer services will not be able to activate a computer account until these forms are returned to us.  When returning the forms, you must present the proper identification. The most common identification(s) provided are a current Passport OR current Driver's License AND social security card or birth certificate. The identifications shown must be originals and not photocopies. Please complete the following forms prior to your start date:

1. Personnel Data Sheet
2. Direct Deposit Bank Form (please obtain and submit a Direct Deposit form from your bank (Available on your bank's website, in your banking app, or at your local branch in person.)
3. Federal W4 Form
4. Illinois W4 Form
5. Illinois W5 Form (Only for residents of IA, KY, MI & WI)
6. I-9 Employment Eligibility Form (Please note you will need to stop by HR to present two forms of identification during your first week to complete this form)
7. I-9 Notary Public Form (Only for those not able to complete the I-9 in our office) 
   
8. Employee Handbook Acknowledgment Form

STEP 2: 

After filling out your Employment Forms, please continue reading the rest of the information on this Wiki page. There are additional benefit forms that will need to be completed upon hire. 

EMPLOYEE ID:  Once we receive and process your personnel paperwork, an employee ID number will be issued and emailed to you. You will need the ID number to set up your NPU email by creating a login and password. To set up a password for your account, go to the Account Management page and enter your employee ID number to begin.  It will take you through identification verification steps, allow you to set your password, and will provide you with your North Park Username and e-mail address. Please call our Information Technology helpdesk at 773-244-5540 if you have problems creating a password for your account.  You can log into your NPU e-mail here. North Park University issues identification cards to all students, faculty, and staff.  You are required to carry your ID card with you when you are on campus.  It will serve as your access card to many places and resources such as using Helwig Recreation Center, making copies at machines around campus, entering and checking items out of the library, and purchasing items with Flex Dollars in the dining hall, or Viking Cafe. Please visit Campus Safety on the 1st floor to acquire your Employee ID Card. View the NPU Campus Map for more information.

PAY SCHEDULE: Non-exempt (hourly) employees are paid on a bi-weekly basis (every other Friday).  Non-exempt employees enter the time worked via web time entry in Self-Service and submitted based on a set bi-weekly pay period.  You must fill out the direct deposit form along with your tax forms.  We require all part-time employees to have direct deposit.  You will also be able to view your pay advices, annual W2, and 1095c tax documents online through Self Service. You can view the instructions for entering your hours here.

SICK LEAVE: Part-time employees accrue sick time as you work. Please refer to our Paid Sick Leave notice for more information.

EMPLOYEE ACKNOWLEDGEMENT: Our EMPLOYEE HANDBOOK is designed to be a useful guide to help you understand key policies as well as your privileges and obligations as a North Park Employee.  The handbook is not intended to create a contract of employment nor is it an all-inclusive description of all policies, procedures, and benefits program.  North Park may from time to time amend, delete, or supplement any of its policies and procedures.  When possible reasonable notice will be given of changes to policies, procedures, or benefit programs, but failure to give notice will not affect the validity of the change.   Employment is at the will of the employee and North Park University.  This means that you may quit at any time with or without notice and North Park University may terminate your employment at any time with or without notice.  There is no promise that employment will continue for a set period of time, nor is there any promise that your employment will be terminate only under particular circumstances.  No one has the authority to make representations inconsistent with this policy.  The current published handbook supersedes any and all other oral, written, or implied provisions, descriptions, or understanding of North Park’s policies, rules, procedures, or benefits, except as specifically indicated in the handbook.   Please print and return the Employee Handbook Acknowledgment Form to us.

• Part-Time Music Faculty Handbook

TUITION REMISSION: Tuition remission benefits are available to employees, their spouses, and their dependents in accordance with the policies outlined in Appendix B of the employee handbook. Regular part-time staff are granted one-half (50%) of full tuition remission benefits typically effective on the start date of their employment.  Tuition remission benefits do not apply to full-time or part-time students who become part-time employees during their course of study at the University no matter when they start employment. Refer to the benefits guide on this pake for additional information about tuition remission. 

RETIREMENT PLAN: The Benefits Guide on this page will provide a summary of our retirement plan with TIAA.  All regular part-time employees who work 1,000 hours or more per year are eligible to participate as of the first day of the month following completion of their eligibility waiting period.  Enrollment is mandatory after two years of continuous service.   If you have previously worked full time at a private or public college or university or a public secondary school, your time worked at your last employers may shorten or eliminate the waiting periods for North Park’s retirement plan.  You must obtain a letter from your previous employers stating your specific full time dates of employment and description of their plan within 60 days from your benefit start date for consideration.

PARKING: Parking is provided to you with a purchase of a valid permit parking sticker.  The sticker is valid at designated faculty and staff parking lots.  Each car is required to display a permit and is effective Sep 1 – Aug 31 of every academic year.  It is important to view the Parking Regulations site for information about our parking policies, campus parking maps and instructions on permit purchasing.  ALL parking permits are sold exclusively ONLINE.  All purchased parking permits will be available for pickup at Student Administrative Services during regular business hours. Note:  This process is available to the employee ONLY after we have received the required employment documents. 

SAFE COMMUNITY: We are committed to the safety and well-being of students, faculty & staff.  North Park is prepared to communicate with students and other constituents through a variety of channels in the event of an emergency.  Learn more of the procedural guidelines for acting and reporting possible emergency situations at Campus Safety .

BOMB THREATS: Our Campus Safety Department encourages all staff members who are required to answer phone calls from the general public to understand how to respond and handle a bomb threat.  We ask that you view the Bomb Threat Training video produced by the University of Central Florida and Homeland Security along with a Bomb Threat Checklist that should be kept handy by each phone.  The checklist is designed to help call takers and decision makers respond to a bomb threat in an orderly and controlled manner.  Most bomb threats are received by phone and should be considered serious until proven otherwise.   If a bomb threat is received, Campus Safety should be notified immediately (773-244-5600) so that they are able to review the information and determine if the Chicago Police should be notified.  The video can be viewed  at this link What To Do

EQUAL OPPORTUNITY AND DIVERSITY, EQUITY, AND INCLUSION TRAINING: 

North Park is committed to providing and maintaining a welcoming environment, and will not tolerate discrimination, harassment, retaliation, or any form of intimidation by any person in any form directed against students, faculty, or staff of the institution. To this end, we have partnered with EVERFI to provide trainings that will help us all be informed on topics vital to achieving our goal and mission. Every year all NPU employees will be required to complete the following EVERFI course:

1. Accommodating Disabilities
2. Diversity: Inclusion in the Modern Workplace
3. Managing Bias
4. Preventing Harassment and Discrimination with Title IX/Clery

KNOWBE4 SECURITY AWARENESS TRAINING:

Information security is vitally important to North Park University as we seek to protect the data entrusted to us by students, employees, alumni, and donors.

To help us all build information security awareness, North Park has partnered with KnowBe4 to provide a program of training videos and simulated phishing training.  Through KnowBe4's short, informative videos, we will all learn about data security, phishing, and other risks, and we will assess our progress with simulated phishing emails.

Employees are required to complete regular training courses and will receive email alerts from Information Technology and Human Resources about upcoming and overdue training modules. 

Please log in to complete your training using standard university account credentials at https://training.knowbe4.com/

More information regarding information security can be found here. Thank you for being lifelong learners and for doing your part to keep North Park University secure.

BENEFITS GUIDE AND OTHER ITEMS

We encourage you to engage and be part of the North Park Community.  Take advantage of a variety of other benefits available to our employees. The Benefits Guide explains the specific information on the links provided.