New Graduate Assistant

Welcome to North Park University! The following is important information for Graduate Assistants.  Take a few moments and read through the summary and corresponding attachments. 

Please submit all applicable forms to Human Resources via email to humanresources@northpark.edu  or fax (773) 634-4058.    

If you have any questions, please call Human Resources at  773-244-5599 or 773-244-5275. Our office is located on the 3rd floor of the Old Main Building.  During this time we are accepting meetings virtually or by appointment only.

__________________________________________________________________________

1. EMPLOYMENT FORMS:  Please fill out the required forms below and return them to our office on the 3rd floor of Old Main.  You will not receive a paycheck and computer services will not be able to activate  a computer account until these forms are returned to us.  When returning the forms, you must present the proper identification as listed on the I-9 form. The most common identification(s) provided are a current Passport OR current Driver's License and social security card or birth certificate.  The identifications shown must be originals and not photocopies. 
   • Please complete the following forms:
     • Personnel Data Sheet
     • To set up Direct Deposit, please obtain and submit a Direct Deposit form directly from your bank (Available on your bank's website, in your banking app, or at you local branch in person.)
     • Federal W4 Form
     • Illinois W4 Form
     • Illinois W5 Form (Only for residents of IA, KY, MI & WI)
     • I-9 Employment Eligibility Form
       • Please note: we will need to see two forms of identification in order to complete this form
     • I-9 Notary Public Form (Only for those not able to complete the I-9 in our office) 
       
       
2. PAY SCHEDULE:  Graduate Assistants will receive a fixed stipend payment amount.  The total stipend will be spread out in equal payments per semester of the academic year and paid on a bi-weekly basis (every other Friday).  You may supplement your income with additional work on-campus.  This may not exceed more than 9 additional hours per week.   This means your total hours in a week will not exceed 29, 20 for GA positions and 9 additional hours.  Employees with other on-campus positions enter the time they worked via web time entry in Self-Service.  You must fill out the direct deposit form along with your tax forms.  We require all employees to have direct deposit.  You will be able to view your pay advice, your annual W2 tax documents online through Self Service.  
   
   
3. EMPLOYEE ACKNOWLEDGEMENT: The primary status of a Graduate Assistant is as a graduate student.  No other institutional benefits apply including social security tax except for what is indicated in the Letter of Agreement - Graduate Assistant.  The employment of students is intended to be of mutual benefit to students who want employment and to members of the North Park University community.  Please go to this link to refer to the employee handbook .  It is designed to be a useful guide to help you understand key policies as well as your privileges and obligations as a North Park Employee.  The handbook is not intended to create a contract of employment nor is it an all-inclusive description of all policies, procedures, and benefits program.  North park may from time to time amend, delete, or supplement any of its policies and procedures.  When possible reasonable notice will be given of changes to policies, procedures, or benefit programs, but failure to give notice will not affect the validity of the change.   Employment is at the will of the employee and North Park University.  This means that you may quit at any time with or without notice and North Park University may terminate your employment at any time with or without notice.  There is no promise that employment will continue for a set period of time, nor is there any promise that your employment will be terminate only under particular circumstances.  No one has the authority to make representations inconsistent with this policy.  The current published handbook supersedes any and all other oral, written, or implied provisions, descriptions, or understanding of North Park’s policies, rules, procedures, or benefits, except as specifically indicated in the handbook.    Please print and return the Employee Acknowledgment Form to us. The form can be found in the right-hand column.
   
   
4. TUITION WAIVER:  The Graduate Assistant appointment includes a waiver of graduate tuition.  Tuition waivers are considered taxable income and will be reported on your annual W-2 form.  The tuition waiver only covers the cost of tuition and not applicable fees such as lab fees, materials, field education, graduation fee, etc.  In order to remain eligible for the Graduate Assistant position, you must be accepted as a graduate degree student at North Park, maintain an overall grade point average of 3.00 throughout the assistantship period and must be registered for at least six (6) graduate credit hours per semester.  Summer courses are not covered with this appointment unless the graduate program deems it necessary to complete your graduate degree in a timely manner.  Summer courses must be approved by the Human Resources Office.  This appointment is at will and can be terminated at any time by North park. 
   
   
5. PARKING:  Parking is provided to you with a purchase of a valid permit parking sticker.  The sticker is valid at designated faculty and staff parking lots.  Each car is required to display a permit and is effective Sep 1 – Aug 31 of every academic year.  It is important to view the Parking Regulations site for information about our parking policies, campus parking maps and instructions on permit purchasing.  ALL parking permits are sold exclusively ONLINE.  All purchased parking permits will be available for pickup at Student Administrative Services during regular business hours. Note:  This process is available to the employee ONLY after we have received the required employment documents. 
   
   
6. SAFE COMMUNITY:   We are committed to the safety and well-being of students, faculty & staff.  North Park is prepared to communicate with students and other constituents through a variety of channels in the event of an emergency.  Learn more of the procedural guidelines for acting and reporting possible emergency situations at Campus Safety. 
   
   
7. GETTING STARTED:  Once we receive and process your personnel paperwork, an employee ID number will be issued.  You will need the ID number to set up your NPU email by creating a login and password. 

   To set up a password for your account, go to the Account Management page and enter your employee ID number to begin.  It will take you through identification verification steps, allow you to set your password, and will provide you with your North Park Username and e-mail address. Please call our Information Technology helpdesk at 773-244-5540 if you have problems creating a password for your account.  You can log into your NPU e-mail here.

   North Park University issues identification cards to all students, faculty, and staff.  You are required to carry your ID card with you when you are on campus.  It will serve as your access card to many places and resources such as using Helwig Recreation Center, making copies at machines around campus, entering and checking items out of the library, and purchasing items with Flex Dollars in the dining hall, Einstein Bagels, or Viking Cafe. Please visit our Student Administrative Services Building 1st floor to acquire your Employee ID Card. 

   
   

Welcome to North Park University!  The following are important information for Graduate Assistants.  Take a few moments and read through the summary and corresponding attachments. 

Please submit all applicable forms to Human Resources via email to hr@northpark.edu  or fax (773) 634-4058.    

If you have any questions, please call Grace Bay Herrera , Associate Director of HR at  773-244-5599. Our office is located on the 3rd floor of the Old Main Building.  During this time we are accepting meetings virtually or by appointment only.

__________________________________________________________________________

1. EMPLOYMENT FORMS:  Please fill out the required forms below and return them to our office on the 3rd floor of Old Main.  You will not receive a paycheck and computer services will not be able to activate  a computer account until these forms are returned to us.  When returning the forms, you must present the proper identification as listed on the I-9 form. The most common identification(s) provided are a current Passport OR current Driver's License and social security card or birth certificate.  The identifications shown must be originals and not photocopies. 
   • Please complete the following forms:
     • Personnel Data Sheet
     • Direct Deposit Form
     • Federal W4 Form
     • Illinois W4 Form
     • Illinois W5 Form (Only for residents of IA, KY, MI & WI)
     • I-9 Employment Eligibility Form
       • Please note: we will need to see two forms of identification in order to complete this form
     • I-9 Notary Public Form (Only for those not able to complete the I-9 in our office) 
       
       
2. PAY SCHEDULE:  Graduate Assistants will receive a fixed stipend payment amount.  The total stipend will be spread out in equal payments per semester of the academic year and paid on a bi-weekly basis (every other Friday).  You may supplement your income with additional work on-campus.  This may not exceed more than 9 additional hours per week.   This means your total hours in a week will not exceed 29, 20 for GA positions and 9 additional hours.  Employees with other on-campus positions enter the time they worked via web time entry in Self-Service.  You must fill out the direct deposit form along with your tax forms.  We require all employees to have direct deposit.  You will be able to view your pay advice, your annual W2 tax documents online through Self Service.  
   
   
3. EMPLOYEE ACKNOWLEDGEMENT: The primary status of a Graduate Assistant is as a graduate student.  No other institutional benefits apply including social security tax except for what is indicated in the Letter of Agreement - Graduate Assistant.  The employment of students is intended to be of mutual benefit to students who want employment and to members of the North Park University community.  Please go to this link to refer to the employee handbook .  It is designed to be a useful guide to help you understand key policies as well as your privileges and obligations as a North Park Employee.  The handbook is not intended to create a contract of employment nor is it an all-inclusive description of all policies, procedures, and benefits program.  North park may from time to time amend, delete, or supplement any of its policies and procedures.  When possible reasonable notice will be given of changes to policies, procedures, or benefit programs, but failure to give notice will not affect the validity of the change.   Employment is at the will of the employee and North Park University.  This means that you may quit at any time with or without notice and North Park University may terminate your employment at any time with or without notice.  There is no promise that employment will continue for a set period of time, nor is there any promise that your employment will be terminate only under particular circumstances.  No one has the authority to make representations inconsistent with this policy.  The current published handbook supersedes any and all other oral, written, or implied provisions, descriptions, or understanding of North Park’s policies, rules, procedures, or benefits, except as specifically indicated in the handbook.    Please print and return the Employee Acknowledgment Form to us. The form can be found in the right-hand column.
   
   
4. TUITION WAIVER:  The Graduate Assistant appointment includes a waiver of graduate tuition.  Tuition waivers are considered taxable income and will be reported on your annual W-2 form.  The tuition waiver only covers the cost of tuition and not applicable fees such as lab fees, materials, field education, graduation fee, etc.  In order to remain eligible for the Graduate Assistant position, you must be accepted as a graduate degree student at North Park, maintain an overall grade point average of 3.00 throughout the assistantship period and must be registered for at least six (6) graduate credit hours per semester.  Summer courses are not covered with this appointment unless the graduate program deems it necessary to complete your graduate degree in a timely manner.  Summer courses must be approved by the Human Resources Office.  This appointment is at will and can be terminated at any time by North park. 
   
   
5. PARKING:  Parking is provided to you with a purchase of a valid permit parking sticker.  The sticker is valid at designated faculty and staff parking lots.  Each car is required to display a permit and is effective Sep 1 – Aug 31 of every academic year.  It is important to view the Parking Regulations site for information about our parking policies, campus parking maps and instructions on permit purchasing.  ALL parking permits are sold exclusively ONLINE.  All purchased parking permits will be available for pickup at Student Administrative Services during regular business hours. Note:  This process is available to the employee ONLY after we have received the required employment documents. 
   
   
6. SAFE COMMUNITY:   We are committed to the safety and well-being of students, faculty & staff.  North Park is prepared to communicate with students and other constituents through a variety of channels in the event of an emergency.  Learn more of the procedural guidelines for acting and reporting possible emergency situations at Campus Safety. 
   
   
7. GETTING STARTED:  Once we receive and process your personnel paperwork, an employee ID number will be issued.  You will need the ID number to set up your NPU email by creating a login and password. 

   To set up a password for your account, go to the Account Management page and enter your employee ID number to begin.  It will take you through identification verification steps, allow you to set your password, and will provide you with your North Park Username and e-mail address. Please call our Information Technology helpdesk at 773-244-5540 if you have problems creating a password for your account.  You can log into your NPU e-mail here.

   North Park University issues identification cards to all students, faculty, and staff.  You are required to carry your ID card with you when you are on campus.  It will serve as your access card to many places and resources such as using Helwig Recreation Center, making copies at machines around campus, entering and checking items out of the library, and purchasing items with Flex Dollars in the dining hall, Einstein Bagels, or Viking Cafe. Please visit our Student Administrative Services Building 1st floor to acquire your Employee ID Card.